The Process of Organizing Conferences and Seminars is managed as follows:

•  Regarding inviting speakers and managing reimbursement of expenses and/or honoraria, the process is handled by Ms. Maria Rita Puddu, under the coordination of the Administrative Secretary, Dr. Michelle Patrizia Verdoliva.
• Regarding the procurement of services such as catering, accommodation, etc., the process is managed by Dr. Alessia Anchisi, supported by Mr. Pietro Sorrentino and coordinated by the Deputy Secretary, Dr. Silvia Mura, acting as the Project Manager (RUP - Responsabile Unico di Progetto).

The procedure begins with the submission of a Request for the purchase of goods or services, which must be duly completed by the Applicant in all its parts and sent to the email address dipgiur@unica.it, or submitted through the online form available here link.

The request must include the following information:

• Email address and phone number of each speaker, in order to send the official invitation letter.
• UGOV project code to which the expense should be charged.
• Event flyer as an attachment.
• Detailed specifications of each requested service, for example:
• Catering service: number of people, date.
• Accommodation: number of guests, dates.
• Transfer service: date, departure time, estimated return time, number of passengers, departure location, and destination.

Requests must be submitted to the Administrative Secretariat at least 30 days before the date of the conference, and no changes to the requested services will be accepted less than 20 days before the event. It is strongly recommended to submit the request even earlier in cases where speakers are arriving from non-EU countries. If the conference is organized as part of the “Call for Conferences 2025” initiative (Excellence Project), it is requested to notify the email address dipgiur@unica.it with the names of the faculty members and researchers involved in the organization of the event, so that they may be added to the appropriate Microsoft Teams group for better sharing and coordination of all related documentation among the personnel involved.

The process for the activation of research grants is handled during the preliminary phase by Dr. Alessia Anchisi, under the coordination of the Administrative Secretary, Dr. Michelle Patrizia Verdoliva.

Applicants must submit a specific request through this link (appropriately filled in all required fields), to be submitted for review at the first available meeting of the Department Council. Once the proposal is approved by the Department Council, the call is drafted and subsequently published in the dedicated section of the Department website and the University webpage on Research Grants.

After the deadline for submission of applications has passed, the Selection Committee, appointed by a Director’s Decree, will begin its evaluation process, concluding with the final appointment of the selected candidate. All documents related to the selection procedure will be made available in the Research Grants section of the Department website and on the University’s dedicated Research Grants webpage.

The procurement process within the Department is coordinated by the Department’s Project Manager (RUP), Dr. Silvia Mura, with the support of Dr. Alessia Anchisi and Mr. Pietro Sorrentino. The procedure begins with the submission of a Request for the purchase of goods or services, duly filled out in all its fields by the Applicant via this link.

In the form, the applicant must specify:

• The purpose of the request (research, teaching, department operations, or commercial activity),
• The UGOV project code to which the expense should be charged,
• The good or service requested.

Upon receipt of the form, and after verifying the completeness of the submitted information, the Secretariat will process the request in accordance with current Public Procurement Code regulations.

The process for requesting publications is managed by the Administrative Secretary, Dr. Michelle Patrizia Verdoliva, supported by Mr. Pietro Sorrentino. It begins with the submission of a Publication Request Form, duly completed by the applicant in all its fields, through this link.

The activation process for self-employment contracts is handled in the preliminary phase by Dr. Alessia Anchisi, under the coordination of the Administrative Secretary, Dr. Michelle Patrizia Verdoliva. Applicants must submit a specific request using the Self-Employment Contract Request Form, duly completed in all its fields, in order to be submitted for review at the first available Department Council meeting. Once the proposal is approved by the Department Council, the call is drafted and published in the Calls and Selections section of the Department website and the corresponding University Calls for Applications page. After the deadline for submission of applications has passed, the appointed Selection Committee, designated by a Director’s Decree, will begin its work, concluding with the final appointment of the selected candidate. All documentation related to the selection process will be available in the Calls and Selections section of the Department website and on the University’s Calls for Applications webpage.

The mission procedure is managed during the preliminary phase by Mr. Massimiliano Secchi, under the coordination of the Administrative Secretary, Dr. Michelle Patrizia Verdoliva. The process begins with the submission of the Mission Authorization Form, duly completed in all fields, with special attention to the indication of the funding source to which the reimbursement will be charged. If the mentioned funds do not belong to the applicant, the form must be signed by the Scientific Project Supervisor. The correctly completed and signed form must be sent via email to: massimiliano.secchi@unica.it. In line with the University’s goal of reducing paper usage, it is recommended to complete the forms digitally and sign them using electronic signature, preferably in PAdES format (PDF Advanced Electronic Signatures). When completing the Mission Authorization Form, the applicant may also request a mission advance, subject to review by the Department’s Administrative Secretariat, by submitting the appropriate Advance Request Form, to be attached to the mission authorization. At the conclusion of the mission, the applicant must submit both the Mission Reimbursement Request and the Mission Liquidation Request forms, duly completed and signed, along with fiscal receipts for the expenses incurred and reported. If all receipts are electronic, there is no need to submit paper documentation to the Secretariat. For further details, applicants are advised to consult the relevant forms and the University’s Mission Regulations, available in the Mission Forms section of the Department website.